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Assignment Appendix Formatting

How do I create an APPENDIX in APA style?

 


What is an appendix?

  • A section at the end of a paper that includes information that is too detailed for the text of the paper itself and would "burden the reader" or be "distracting," or "inappropriate" (APA, 2010, p. 38-9).
  • The content in the appendices should be "easily presented in print format" (APA, 2010, p. 39).
    • Examples:
      • lists of length (short lists belong in the paper itself)
      • detailed descriptions (essential details should be in the paper itself)
      • a list of articles that support data but are not referred to in the paper itself
      • demographic details for subpopulations studied by the paper

 


 

Where does the Appendix appear in the paper?

  • The appendices section, if there is one, is close to the last section of your APA-style paper:
    • title page
    • abstract
    • text of paper
    • references list
    • tables 
    • figures
    • appendices
    • footnotes (APA, 2010, p. 229-230). (Rarely used)

 


 

How to format an appendix:

  • You may have more than one appendix (aka appendices)
  • Each appendix should deal with a separate topic
  • Each appendix must be referred to by name (Appendix A, Appendix B, Appendix C, etc.) in the text of the paper
    • To refer to the Appendix within your text, write, (see Appendix A) at the end of the sentence in parentheses. Example:
      • In addition to the limitations of email, Cummings et al. (2002) reviewed studies that focused on international bank employees and college students (see Appendix B for demographic information).
  • Each appendix must be labeled with a letter (A, B, C, etc.) according to where it appears in the paper.
      • The first appendix referred to in the paper would be named Appendix A
      • The second appendix referred to in the paper would be named Appendix B
      • If you have more than 26 appendices, start the alphabet over with AA, BB, CC, and so on.
      • If there is only one appendix, it is just called Appendix
  • Each appendix must also have a title
  • Begin each appendix on a separate page
  • Place the label and title of each appendix at the top of the page, centered, using normal capitalization. Label first, title second.
  • Paragraphs
    • The first paragraph is flush left and not indented.
    • The second and following paragraphs are indented as "normal" paragraphs are.
    • All paragraphs are double spaced.
  • If your appendices include tables or figures, treat them as they would be treated in the main text.
    • See the Abstracts and Appendices page of the APA Guide for more information.
    • Exception to the tables/figures numbering rule: add the letter of the appendix (A, B, C, etc.) to the figure or table number (e.g., Table B3 would be the third table in Appendix B).
  • If your appendices use information from an outside source, cite it parenthetically within the text of the appendix and include the reference in the main references list for the paper (do not create a separate references list).

 


 

A sample appendix is below.

Formatting and layout

Assignments vary in their requirements for formatting and layout. Check for formatting requirements in your course materials or with your course co-ordinator. Aim for consistency in your formatting.

The most common format is as follows:

  • Print the assignment on A4 paper, one-sided.
  • Do not put the assignment in a folder unless instructed to; simply staple pages together.
  • Use a clearly legible font and font size (12 point is the most common size).
  • Give the assignment a left margin of around 3 centimetres so that markers can insert comments.
  • Use 1.5 or double line-spacing.
  • Keep the space between paragraphs consistent. Two styles are:
    • Do not indent paragraphs, and leave a blank line between paragraphs. (This is the most common style.)
    • Indent the first line of each paragraph, but leave no spaces between paragraphs.

Always double-check for the formatting requirements of your individual paper.

Cover sheet

If one has been provided, attach a cover sheet to the front of the assignment. Distance assignments use a standard cover sheet; internal assignment cover sheets are often provided by your department or course co-ordinator.

Title page

Most assignments do not require a title page - all the necessary information is already included on the cover sheet. However, title pages are sometimes needed for longer assignments, postgraduate assignments, or certain types of report.

The format of these title pages varies according to the specific requirements of the assignment, but typically contain:

  • The title, centred, approximately one third of the way down the page
  • The date of the assignment's submission
  • The author's name and ID number
  • The marker's name
  • The paper number and name

Headings

Some assignment types require headings and sub-headings, whereas others do not use any.

Essays, for example, do not usually use sub-headings unless you have specific instructions that they can be included. The only sub-heading common in essays is ‘References’, for the reference list. Instead of headings, the first sentence of each paragraph should signal the topic to the reader (see essay body paragraphs for more on this).

Reports, on the other hand, often require specific headings such as ‘Introduction’, ‘Discussion’, and so forth.

If you are unsure whether to use headings or not, ask your course co-ordinator for clarification. If you do use headings and sub-headings, keep the style consistent throughout the assignment.

Appendices

Most assignments do not use appendices, but sometimes you need to include additional information, transcripts, questionnaire details, or raw data. These should go in an appendix.

If there is only one appendix, it is given the title “Appendix”. If there are several appendices, each is given a letter (follow the same order that they are mentioned in the body of the assignment): “Appendix A”, “Appendix B”, “Appendix C”, etc.

The title is used to refer to the appendix in the body of the assignment:

The analysis shows that the mean was well above expected (see Appendix B for details).

Style guides differ on whether the appendices should come before or after the reference list / bibliography.

APA style (the style most commonly used at Massey University) and Massey University's Thesis Presentation Guide put the appendices after the reference list / bibliography.

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Last updated on 25 October, 2012

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